Month: July 2010

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Rhonda Machlan of the State Library of Kansas explains the KLE Delivery Code to indicate your library is on the KLE Courier.

KICNET libraries on Kansas Library Express (both direct and indirect service libraries) should add their KLE code (KS###) after the Ship To Name in their Participant Record. It should NOT go in the Library Name field at the top of the Participant Record because that information is used in a whole slew of places where courier information isn’t helpful.

Thus, the Ship To area might look like:

ITTY BITTY PUBLIC LIBRARY – KS000
123 MAIN ST
PO BOX 789
ITTY BITTY KS   67890

or for an academic example:

JOHN DOE MEMORIAL LIBRARY – KS001
GREATEST SMALL COLLEGE
1000 UNIVERSITY DR
GREATEST KS   66666

The reason I wouldn’t recommend that the courier code appear on the top line
by itself is that while AGent (now ShareIt) isn’t pulling that name into a field on a
separate display (like the Status Browse areas), it might in the future and
I think it’s better to use those fields for their intended purpose.

As you’re formatting your Ship To area, remember it has to primarily serve
those libraries who are sending to you via US Mail, because libraries
sending to you on the courier will use Henry labels. And the Post Office
prefers:

*ALL CAPS
*PO Box number by itself on line immediately above City / State / ZIP

Remember that your Ship To Name in KICNET should match as closely as
possible your library name on the Henry labels to make finding the right
label easy.